Importance Project Planning
Planning is the way through which people can achieve their goals smoothly without any obstacle .
Planning the Execution of the Project
The success of a Project largely depends on the extent of planning that has been made. Without having a plan, it is not possible to move from „where we are‟ to „where we would be in planning brief processes are involved which are essential for the Project to be successful. It is required to come up with a Project plan that covers various aspects including the following.
- Target that are needed or achieved for completion of the Project
- Resources required for the Project
- Cost involved in executing the Project
- Risks applicable for the Project
- For completion of task people are responsible
- Duration required for completion of the Project
Stakeholders in a Project
What is meant by the term ‘Stakeholder’?
The stakeholders of a Project are individuals or organisations who are connected in some way to the Project and can influence the outcome of the Project.
First, the project manager has to identify who are the stakeholders and then identify their requirements
or expectations. A Project manager needs to have the ability to work with various types of
An efficient project manager needs to find solutions to:
- Create win-win scenarios between stakeholders
- Manage expectations of stakeholders
A stakeholder can function in the following ways.
- Have an active involvement in the execution of the Project
- Exert influence on the Project and its outcome
- They have huge interest in planning.
Managing the Stakeholders in a Project
The way in which stakeholders are managed could influence the planning processes involved in a Project. It could also help in setting the expectations and assumptions in the Project.
When the expectations of different stakeholders conflict with one another, it is the responsibility of the Project manager to reconcile and to resolve these conflicts before the commencement of the Project.
Key Aspects in Project Planning
A detailed level of Project planning helps to ensure that the activities carried out in the Project execution phase are adequately sequenced, resourced, executed and controlled. The key processes involved in Project planning are as follows.
- Scope Definition
- Resource Planning
- Activity Planning
- Risk Management Planning
- Quality Planning
- Communication Planning
Project Management Plan
The planning for project management is a document that comprises the outputs of the various planning activities.
The Project Management Plan serves as the basis for guiding the total execution of the Project. Hence, it needs to be thoroughly reviewed.
Various Elements in a Project Plan
A Project plan is an expected output from the planning phase and usually contains the following plans/information.
- Scope and Scope Change Control Plan
- Work Breakdown Structure (WBS)
- Resource Requirements Plan
- Risk and Contingency Management Plan
- Quality Assurance Plan
- Communication Plan
- Training Plan
- Project Deliverables
- Key Activities and Project Schedule
The above mentioned plans or information are usually included in a single document called as the
The success of a Project largely depends on the extent of planning that has been made. A detailed level of Project planning helps to ensure that the activities carried out in the execution phase of the Project are adequately sequenced, resourced, executed and controlled.